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How Do I Keep Track of my Facility Doors?

Updated: Sep 24, 2022

Are you a property manager, facility manager,or property owner frustrated with keeping track of your doors, locks, and keys? Are you struggling with paper records or binders where you can’t find the information you’re looking for? Do you keep manual records but the information is old or never updated?

Today we are going to answer the question: How Do I Keep Track of the Doors at My Facility?

At Loc-Doc Security, Our Mission is to help you protect your people and your property. We continue to share information like this to help you be informed so you can know the best solutions for the security of your property.

We understand many property managers, facility managers and property owners have frustrations with keeping track of their doors, locks, and keys. In fact, we get several calls a week asking about a solution to help keep track of the doors at their property!

We were so passionate about helping solve this problem, that we created a unique tracking software developed in-house by our app development team called Opening Management System (OMS). OMS allows you as a Property Manager the ability to view important door information about your facility.

It can also ease frustrations of trying to manage data and quickly gives you organized visibility of your buildings. You can easily see which keys work with doors and even pull information for fire inspections. As a bonus you can also see the entire work history of service for that door and lock.

How does a Door Survey & OMS work together?

A quick door survey by our professional technicians and OMS will make your property’s data accessible at the touch of a button on your phone, tablet, or computer.

During a Door Survey at your facility, our technicians will walk the facility discreetly placing Stickers with QR codes and a unique ID on every opening. Using GPS technology, data is collected and a picture is taken to tie the record together. While onsite, they add all the information about the door opening including but not limited to, the Floor, Suite, Brand of Lock Hardware, Type of Door (wood, metal, glass, etc.,), and pictures.

Once added, the record can be scanned by QR code with your phone to make a request for service or you can identify the door by using the unique numeric id on each sticker.

We maintain and add to the records information like Master Key System information, Key Records, Keypad Combinations, History of Site visits (including data of tech, time, tasks, parts history and work history), additional documents, and GPS data.

Using the app gives you the ability to manage the openings (doors) of your property, know what hardware (brand, make & model) was in place, know what keys opened the door and who they were assigned to, and the complete service history of the door all from your phone!

You can manage your property with ease at work, home, or even poolside. Schedule a free evaluation with one of our Security Professionals to learn more about a Door Survey and OMS!

How It Benefits Our Customers!

From a customer standpoint, you could utilize the sticker by opening your photo app (on iPhone or Android) and scanning the QR Code on the sticker.

When you do that, it will take you to a Service Request Form where you can easily request service for your building and even the particular door you need help with. This immediately goes into our system and we are able to schedule a professional technician to come on site and assist you.

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